FAQ
I submitted a proposal, when will I be notified if I was chosen to speak?
All proposal entries for conference presentations and tutorials will be notified of their acceptance beginning in July 2005.
If I am chosen for the event as a presenter, is an XML paper really due by the deadline? Or will presentation slides be ok to submit?
Yes, a paper marked up using the designated subset of DocBook is REQUIRED. The required schema is available from the Conference Schema page on this web site. An XML validation form will validate the XML papers. Any paper upload that is not marked up in XML will be immediately rejected. PowerPoint, PDF and other formats are not acceptable for the paper portion of the proceedings. We do expect several XML authoring tool vendors to make customized versions of their product available for speakers to use. Some of these will include conversion tools from formats such as Word, HTML and PowerPoint, making it easier for you to get your content into XML. Later in the planning stages for the event, we will be collecting all slide presentations in addition to the paper.
How are presenters selected?
All proposals will be blindly peer reviewed by a pool of about 90 + industry experts. These experts will grade the papers based on the quality of the abstracts. The planning committee will then review the grades and take the top-graded papers for the conference. In the event of several papers receiving equal grades from the reviewers, the planning committee will make the final decision on which papers will then be accepted (merits of presenter will play a role in this process).
Does IDEAlliance provide presenter honorariums?
IDEAlliance is unable to provide presenter honorariums.
How do presenters arrange for travel and hotel accommodations?
Each presenter is responsible for making their own hotel and travel arrangements. IDEAlliance is unable to provide hotel and travel reimbursements.
Did IDEAlliance arrange for a special hotel discount for attendees?
Yes, IDEAlliance has provided special hotel discounts. Please visit the Hotel/Venue Information page for more information on rates and reservations.
As a presenter, do I get a free registration to the conference?
One primary presenter per presentation will be given a free conference registration, which includes access to all conference sessions (November 15-17). The only events not covered with this registration are pre-conference events, including tutorials. A discounted rate listed on the registration form will be available to additional speakers on a presentation.
Will I need to register myself for the conference?
The primary presenter for each presentation will be automatically registered. Additional speakers on a presentation will be given a discounted rate to attend the event. This discount only applies to those listed on the original form.
Is there a presenters' room on-site where I can practice my presentation?
Yes, there will be Speaker Ready Room. This room will be equipped with a computer projection unit, screen, flipchart, a local phone line, and light refreshments.
You requested my bio. Will it be published in any event materials?
If you are selected to present your biography will be posted on the event web site, will be included in the onsite program guide, and used to introduce you at during the session.
When will I receive my badge?
There will be a special registration counter for presenters at the event. All presenters will be asked to proceed to the counter to pick up their badges.
What A/V will be available in the conference sessions?
The following standard A/V will be provided in each conference session: LCD data/data projector, microphones (podium and table-top), and screen. We will try to accommodate other requests if given sufficient notice, but make no promises. Presenters need to provide their own laptops for their presentations. Wireless internet will be available in the rooms, but we advise presenters to be prepared for possible network disturbances.
I'm a presenter and I would like a colleague to attend my conference session without having to pay. Is that possible?
We do have one session passes available for such a request. Please forward a note to the conference director - Marion Elledge , melledge@idealliance.org
Is using a slide template required for the presentation?
No, you are not required to use a specific slide template.
I want to provide handouts to those attending my conference session. Will IDEAlliance handle production?
IDEAlliance will not be able to accommodate specific session handouts. We will be providing each attendee with an abstract booklet. Therefore, as long as your paper is received in XML by the deadline, you will not need to provide individual handouts. If you choose to provide a handout, you may do so. Please contact the conference director for the estimated number to bring—melledge@idealliance.org.
I'm a presenter for the event and I would like to have access to your press list. Who would I contact?
You may contact our Press/Marketing Manager, Tanya Bosse - tbosse@idealliance.org for that information.
What date and time is my session? Where is it being held?
The schedules have been posted on the conference web site. The exact rooms will be determined closer to the event.